EXECUTIVE ASSISTANT

Missouri Bar   Jefferson City, MO   Full-time     Administration / Clerical
Posted on June 4, 2022

Executive Assistant The Missouri Bar seeks an executive assistant to provide administrative support to the executive director, officers, and governing board. The ideal candidate is highly organized and tech savvy with superb customer service and attention to detail. Bachelor’s degree and 5+ years of experience at an executive level preferred. Learn more at MoBar.org. Position located in Jefferson City, includes excellent benefits and hybrid schedule. Compensation commensurate with experience.

Responsibilities:

  • Manage mailing list requests
  • Reconcile monthly expense reports
  • Make travel arrangements
  • Assist the executive director with maintaining calendar, scheduling meetings and appointments
  • Maintain correspondence files for the executive director, officers and all noted boards
  • Respond to inquiries from officers and members of all named boards
  • Send meeting notices, prepare agendas and minutes, and distribute agendas (including electronic access) to each entity as necessary
  • Coordinate the annual election of the Board of Governors
  • Administer the Foundation’s award selection process
  • Administer the Foundation’s membership and development initiatives, including tracking payments and keeping roster
  • Track Foundation contributions and coordinate deposit of same with Accounting
  • Provide financial assistance by preparing monthly deposits and requesting checks for Foundation expenses and grants
  • Track and maintain records regarding appointments and vacancies for all named boards as well as appointments those boards make to internal and external groups
  • Respond to inquiries regarding persons holding such appointments and ensure groups internal and external to the bar have updated information
  • Other duties as assigned

Apply by sending cover letter, resume, and salary requirements to hrdept@mobar.org. EOE